HR Administrator

Job Title: HR Administrator
Reporting to: HR Manager
Location: Located in Cabra, with expectation of travel across the wider organisation
Salary: €30,000
Contract duration: Specific Purpose for 12 months, Subject to Garda Vetting and a 3-month probationary period

Summary:
Reach Deaf Services are seeking a HR Administrator to be responsible for key HR functions.

The HR Administrator will be responsible for supporting the HR department and the management team in the effective management of our employees and HR processes within the Organisation and also support the implementation of new HR systems within the service.

Interviews expected to take place for this vacancy, Week beginning 12^th June 2023

Duties and Responsibilities:

Human Resources (HR)

HR Advice and Support

• Draft and issue new statement of terms and conditions of employment, amendments to terms and conditions of employment
• Support weekly and monthly payroll review through the provision of updates – new employees, leavers, changes to salary
• Provide employee reports including attrition, absence, compensation, annual leave, headcount and any other relevant reports requested by management
• Continuously improve HR processes, policies and procedures in line with changing organisation policy and legislation to ensure HR services work effectively and efficiently.

Recruitment and Selection

• Coordinate all recruitment and selection process within the organisation, including management of advertisement, scheduling, liaising with recruitment agencies when required and administration associated with the recruitment process, ensuring the efficient running of the process end to end
• Ensure advertising meets all legal requirements and accurately describes the position and positively reflects CIDP core values
• Develop and maintain job descriptions to ensure they accurately reflect the role and the needs of the organisation
• Provide appropriate and effective advice and assistance to managers regarding selection processes and recruitment best practice

Training and Development

• Compile and maintain up to date training records (including Health and Safety) to ensure the organisation is compliant with all training requirements

Employee Relations

• Assist and advise management and employees on organisation policy queries and employee relations issues, complying with legislation and ensuring consistency across the organisation
• Note taking for any meetings relating to HR
• Work closely with management and employees to ensure a positive work environment is maintained for all
• Conduct employee exit interviews, ensuring appropriate follow up on learnings is taken if required.

Compliance and Record Keeping

• Create a HR filing system for all new employees and maintain the HR filing system for established employees, ensuring it is kept up to date on a weekly basis
• Support the HRIS implementation and data management of same as required
• In conjunction with the HR Manager maintain the employee handbook and ensure compliance with developments in organisational policy and legislation, including Group HR policy.

There will be a number of HR initiatives / projects each year that the HR Administrator will be required to manage or participate in.

Key Behaviours:

• Ability to work well under pressure
• FETAC Level 4 – Irish Sign Language desirable or willingness to achieve within two years. The organization will fund the cost of the training for Level 3 and 4
• Strong administration and organisational skills
• Proficient user of the Microsoft Office Suite
• Excellent communication, interpersonal, relationship building and influencing skills
• Problem solving and analytical Skills
• Some travel requirements
• Availability to work flexible hours

Any interested applicants should forward their CV and a short covering letter stating their suitability for the role. Please email Recruitment@reachdeafservices.ie by the 8^th June 2023.
If you require further details on this role please contact Kristina Harris at kharris@reachdeafservices.ie

All offers of employment with Reach Deaf Services are subject to Garda Vetting.

Kristina Harris
HR Generalist
Reach Deaf Services